B U L L E T I N N o 2
The draft programme of the School is given as Annex 1 to this Bulletin.2. Poster Session
Outlines of the lecture courses, together with suggested reading lists are also attached at Annex II. It is planned that summary lecture notes will be made available at the School. A Web page giving brief details of the current work of lecturers, discussion leaders, and students is appended at Annex III.
Students are invited to display, as posters, a short description of the experiment on which they are working and some recent results. They should bring with them graphs, pictures and other suitable material for display on pinboards. The evening of Thursday 24th August will be devoted to their presentation during an informal session when refreshments will be provided.
Registration for the School will take place on Sunday 20th August in the School Secretariat at the Caramulo Quality Hotel, from 14.00 until 22.00 hours. A buffet dinner will be available that first evening in the hotelrestaurant as from 19.30 hours until 21.30 hours and those arriving later will have a snack in their rooms. Students are asked to note that the School Fee does not include lunch on either Sunday 20th August or Saturday 2nd September.4. Location of the School
(a) The place and the climate
The Caramulo Quality Hotel is located on a slope of one of the Caramulo mountains, and its rooms offer either magnificent views over the Besteiros Valley (with the Estrela Mountain Chain, Portugal's most impressive, as a backdrop) or restful mountain and village views. The beautiful Caramulo Mountains have a unique set of characteristics that make them perfect for outdoor sports and activities, with many attractive walks in the surrounding woods. In the 1920s Caramulo became a popular resort, with the largest and one of the best sanatoria in the whole Iberian Peninsula (i.e. Spain and Portugal). Even today, the place is still remarkable for its healthy mountain air, the original beauty of its unique valleys, the sympathy of its people, the gastronomy full of taste and aroma, and its historical legacies and heritage.
The climate at the end of August and the beginning of September is pleasant, with temperatures around 25-30oC during the day, and a few degrees cooler at night. Participants are, however, recommended to bring some warm clothes as well as good walking shoes.
Students will be accommodated in two-bedded rooms with en suite bathrooms in the Caramulo Quality Hotel.5. Travel
The Hotel rooms are equipped with satellite TV, internal video system, radio, personal safe, air conditioning and heating, and direct phone line (all calls must be paid for by the caller). Shaving points are available in every room.
Free car parking is available outside the Hotel. Sports and recreational facilities in the Hotel include two swimming pools (one indoor), sauna, jacuzzi and gymnasium, which can be used free of charge. For the free periods, the Hotel has organized several different outdoor activities of approximately three hours each, and some indoor activities (approximately one hour each).
From dinner on Sunday 20th August to breakfast on Saturday 2nd September (inclusive) meals will be taken in the Hotel, except on Sunday 27th August when an all-day excursion is foreseen.
On Friday 1st September there will be a farewell Banquet instead of the usual dinner.
Participants are asked to note that family members or friends should not accompany them.
Participants are responsible for making their own travel arrangements to and from Portugal. Each participant needing a Portuguese visa will receive a special letter of invitation from the University of Coimbra. This letter should be presented when applying for a visa at the appropriate Portuguese Embassy or Consulate. Please contact the Local Organizing Committee (see par. 6) for any problem concerning the issuing of visas.6. Organization of the School
Group air travel between Moscow and Portugal is being organized by the JINR Organizing Secretary, Mrs. Tatyana Donskova, and those people interested should contact her direct. Please note that those students from the JINR Member States whose travel is being sponsored should first check their proposed travel arrangements with the JINR Organizing Secretary before making a firm booking for their tickets.
On Sunday 20th August, special coaches will collect participants from Porto Airport at 16.00 and from Lisbon Airport at 17.30 to take them to Caramulo. It is also planned that there will be a final collection from Coimbra B Station at 21.30.
Train timetables can be found at
and bus timetables at
The nearest railway station to Caramulo is Santa Comba Dão (30 km) on the Beira Alta line (the main international connection). Similarly, on Saturday 2nd September, after breakfast, transport will be provided to take participants from the Caramulo Quality Hotel to both Airports, but possibly with the option of a drop-off in the two cities, if there is any interest.
Information concerning travel to Caramulo by car can be found at - http://www.turiscaramulo.pt/english/hotel/location.html
Participants needing any help in Caramulo should inform the Local Organizing Committee as early as possible. (See par. 6). If participants wish to stay for extra nights in the area, they should look for information at
Information about accommodation in Lisbon and Porto can be obtained through the ICEP (Lisbon, tel. 218.494.323; Porto, tel. 229.412.534). A Tourist Information Help Line is also available, with the free phone number 800.296.296
Sponsors for the School include CERN, JINR, EU, and UNESCO.7. Payment of School Fee
Professor Rui Ferreira Marques (LIP) will be the Director of the School assisted by the other members of the Organizing Committee.
Local information is available at the following address:Professor Rui Ferreira Marques
Departamento de Fisica
Universidade de Coimbra
3004-516 COIMBRA (Portugal)
Tel. (_351) 239.410.651 (direct/office)
(_351) 239.410.640 (secretariat)
Fax: (_351) 239.822.358
Email firstname.lastname@example.org or email@example.com
Please note that Claire Earnshaw, the CERN Organizing Secretary, can be contacted at CERN until the evening of Thursday 17th August and thereafter at the Caramulo Quality Hotel (see paragraph 12).
A small library will be available, containing relevant textbooks, conference proceedings, proceedings of earlier Schools and of other schools of physics.
Each participant will receive a copy of a booklet giving details about the School and containing the 100-word descriptions of the current research work of lecturers, discussion leaders and students.
The School Fee covers the following: tuition, and full board and lodging at Caramulo from dinner on Sunday 20th August to breakfast on Saturday 2nd September (both meals inclusive), a drink at lunch and at dinner, coffee or tea during the morning and afternoon breaks, and social activities and excursions as detailed below (see paragraph 9).
It should be noted that the Fee does not cover other drinks, telephone calls and personal services. Drinks bought in the Caramulo Quality Hotel - and elsewhere - must be paid for at the time.
Health and accident insurance are NOT included in the Fee. All participants must make enquiries concerning reciprocal arrangements between their own country and Portugal and, where necessary, take out appropriate cover.
The Organizing Committee reserves the right to refuse reimbursement of all or part of the Fee in the case of late cancellation. However, each case would be considered individually.
Students are accepted on the assumption that they will stay for the duration of the School and no reduction will be made for those who are present for less than the full period.
The School Fee of 1500 Swiss francs should have been paid no later than 15th July 2000 into the following account:CERN School of Physics
a/c No. C7-758.093
CH-1211 GENEVA 23
If this has not been done, it is essential to ensure that it is CLEARLY STATED on whose behalf the payment is being made. Failure to do so leads to a great deal of difficulty in identifying the originators of payments. If paying by cheque, please ensure that the full sum is paid into the CERN account as in some cases there is a bank charge of 8 Swiss Francs or more.8. Banking facilities, credit cards
Major credit cards and travelers' checks are accepted at the bank (in the same building as the Hotel), where it is also possible to exchange the principle European currencies and the US dollar. The bank is open Monday to Friday, from 8.30 to 16.00 hours only. Participants are therefore advised to buy some Portuguese Escudos before arriving on Sunday 20th August. Most well known credit cards and a number of European debit cards are accepted in Portugal.
Participants are reminded to be careful about leaving money and valuable possessions unattended. The Organizing Committee cannot accept any responsibility for property lost or stolen.9. Internet and Email
During the School there will be a limited internet access outside lecture hours. It will not be possible to have individual email accounts. If you expect problems connecting to your institute via telnet, a possible solution would be for you to arrange, prior to the School, a private email address at 'hotmail.com'.10. Social programme and leisure facilities
During the School several events will be organized, as follows:11. Questionnaire
Monday 21st AugustWelcome drink (at 19.45 hours)Tuesday 22nd August
And, after dinner, Fado de CoimbraEvening Lecture 'How to win a Nobel Prize'Wednesday 23rd August
(Professor Cecilia Jarlskog, CERN and Nobel Committee for Physics)Afternoon: Visit to ViseuThursday 24th August
Evening: 'Bussaco', Professor P. Varela Gomes (University of Coimbra; historian)Evening: Poster sessionFriday 25th AugustDinner at Adega de Tondela (CMT) and ACERT PerformanceSaturday 26th AugustFree afternoon (excursion could be arranged)Sunday 27th AugustVisit to Porto - full dayMonday 28th AugustEvening: 'A view of Portuguese Music', Rui Vilão (University ofCoimbra)Tuesday 29th AugustEvening: 'Physics in Portugal', Prof. Gaspar Barreira (LIP Directorate)Wednesday 30th AugustAfternoon: Visit to CoimbraThursday 31st AugustEvening: Fado de LisboaFriday 1st SeptemberFarewell Banquet
Other leisure activities may also be organized as appropriate.
At the end of the School, students will be asked to complete a questionnaire covering various aspects of its organization and it is hoped that this will give a picture of the level of success of the scientific programme, the suitability of the location and reaction to the related social programme, which will be of value in the planning of future Schools.12. Replacements
In all cases of withdrawal or cancellation, whether last minute or otherwise, the choice of a replacement, if any, will lie entirely with the Organizing Committee and not with the institute or laboratory concerned. In no case will a candidate be accepted as a replacement unless he or she has already applied to attend the School and the Organizing Committee has had the opportunity to examine his or her application.13. Address of the School
The address of the School is:2000 European School of High Energy Physics
c/o Quality Hotel Caramulo
Tel. +351 232 860 100
Fax +351 232 861 200
Tel. +351 232 868 827