The 2004 European School of High-Energy Physics

Sant Feliu de Guixols, Spain
30 May - 12 June 2004

Second Bulletin

1. The situation of the School
2. Scientific Programme
3. Poster Session
4. Registration
5. Accomodation
6. Travel and Visa
7. Organization of the School
8. Payment of the school fee
9. Sponsors
10. Banking facilities, credit cards
11. Social programme
12. Questionnaire
13. Replacements
14. Address of the School

1. The situation of the School

The XII-th European School of High-Energy Physics will be hosted in the Hotel San Agaro de Mar in Sant Feliu de Guixols, Costa Brava, Spain. See the Announcement and www.guixols.net for further details. Some relevant information from the announcement is repeated and/or updated below.

The climate
The weather in early June on the Costa Brava and in Barcelona is sunny and warm (24-30 degrees C). Do not forget to bring your swimming suit, sun glasses, hat and solar cream.

2. Scientific Programme
For the programme of the School click here

The School home page has links to outlines of the lecture courses, together with suggested reading lists, information on the lecturers, discussion leaders and students.

Please note that closer to the school date a "Last Minute Information" link will be added containing details on local transport, meeting points etc. You are advised to consult this link regularly

3. Poster Session
We remind the students that they are invited to display, as posters, a short description of the experiment on which they are working and some recent results. They should bring with them pictures and other suitable material for display on pinboards. The evening of Thursday 3 June will be devoted to their presentation during an informal session when refreshments will be provided.

4. Registration
Registration for the School will take place at the School Secretariat at the "Hotel", from 17.00 until 20.00 hours on Sunday 30 May 2004. Students are asked to note that the School fee does not include lunch in the Hotel on either Sunday 30 May or Saturday 12 June.

5. Accommodation


The entire Hotel S’Agaró Mar, situated in Sant Feliu at walking distance from the lecture hall, has been reserved for the School’s students and staff. Breakfast and dinner will be served in the Hotel. On Friday 11 June there will be a farewell banquet instead of the usual dinner. Lunch tickets to restaurants in Sant Feliu will be provided. (See www.ghthotels.com, click on Hotel S’Agaró Mar)
The hotel, totally renovated in 2001, is 100 m from the Sant Pol beach. It is surrounded by pine trees and has beautiful sea views; its services include an outdoors swimming pool and a bar. All the participants will be sharing double rooms with bathroom, TV and telephone.
Discussion sessions will take place in the Hotel, which will be equipped with computing and electronic communication facilities.
The Organizing Committee will arrange for beer and soft drinks to be on sale after dinner at the Hotel
A small library will be available, containing relevant textbooks, conference proceedings, proceedings of earlier Schools and of other schools of physics.
Participants are asked to note that they should not be accompanied by family members or friends.
.


6. Travel and Visa
IMPORTANT NOTE:
Please contact Mrs. Tatyana Donskova if you need a visa.
Please note that the participants from the JINR Member States whose travel is being sponsored by JINR should first check their proposed travel arrangements with the JINR Organizing Secretary, Mrs.Tatyana Donskova before making a firm booking of their tickets.

On Sunday 30 May, special buses will collect participants at Barcelona Airport and drive them to the Hotel in Sant Feliu.
Similarly on Saturday 12 June the participants will be transported from the Hotel to Barcelona Airport.
A travel/food Questionnaire will be sent via email to all the students.


7. Organization of the School

Sponsors for the School include CERN, JINR, INTAS and IFAE, Barcelona
Dr. Matteo Cavalli-Sforza (IFAE, Barcelona ) will act as Director of the School, assisted by the other members of the Organizing Committee.

Dr. Matteo Cavalli-Sforza
Institut de Fisica d'Altes Energies
Edifici CN - Campus U.A.B.
08193 Bellaterra (Barcelona)
Spain

Please direct inquiries on school details to the school secretaries Danielle Metral and Tatyana Donskova


8. Payment of the school fee

Students are informed that the fee of 1.550 Swiss francs should be paid as soon as possible, but not later than 25 April 2004, into the following account :

Account Name : CERN School of Physics
Account Number : 279-C7758093.0
Swift : UBSWCHZH80A
Bank Name/Address : UBS SA
IBAN : CH71 0027 9279 C775 8093 0
CERN
CH – 1211 Geneva 23
Switzerland

Please ensure that it is CLEARLY STATED on whose behalf the payment is being made. Failure to do so leads to a great deal of difficulty in identifying the originators of payments. If paying by cheque, please ensure that the full sum is paid into the CERN account as in some cases there is a bank charge of 15 Swiss francs or more.

The fee covers tuition and full board and lodging in Sant Feliu from dinner on Sunday 30 May to breakfast on Saturday 12 June (both meals inclusive), a drink at lunch and at dinner, coffee or tea during the morning and afternoon breaks, in addition to social activities and excursions organized by the School.
It should be noted that other drinks, telephone calls and personal services are not covered by the fee.
Health and accident insurance are NOT included in the fee.
The Organizing Committee reserves the right to refuse reimbursement of all or part of the fee in the case of late cancellation. However, each case will be considered individually.
Students are accepted on the assumption that they will stay for the duration of the School and no reduction will be made for those who are present for less than the full period.

9. Sponsors

The organizers wish to express their gratitude for the support received from the following institutions: Caixa Catalunya, Caixa de Sabadell, Centro de Investigaciones Energéticas Medioambientales y Tecnológicas (CIEMAT), the Comisión Interministerial de Ciencia y Tecnología (CICyT), the Departament d'Universitats, Recerca i Societat de l'Informació (DURSI) and the Universitat Autònoma de Barcelona.

10. Banking facilities, credit cards

Major credit cards and travelers' cheques are accepted at the banks and bankomats in Spain where the currency is the Euro.
Participants are reminded to be careful about leaving money and valuable possessions unattended. The Organizing Committee cannot accept any responsibility for property lost or stolen.

11. Social programme

During the School several events will be organized, as follows:

Monday, 31 May: Welcome drink (at 20.30 hours).
Wednesday, 2 June: half-day excursion (place to be announced)
Thursday, 3 June: Poster session, with refreshments
Saturday, 5 June: Full day freetime in Barcelona. Dinner in local restaurant followed by an after-dinner lecture before returning to the hotel.
Wednesday, 9 June: half-day excursion (place to be announced)
Friday, 11 June: Farewell Banquet
Other leisure activities will also be organized as appropriate.

The Organizing Committee will arrange for beer and soft drinks to be on sale after dinner at the Hotel.

12. Questionnaire

At the end of the School, students will be asked to complete a questionnaire covering various aspects of its organization and it is hoped that this will give a picture of the level of success of the scientific programme, the suitability of the location and reaction to the related social programme, which will be of value in the planning of future Schools.

13. Replacements

In cases of withdrawal or cancellation, whether last-minute or otherwise, the choice of a replacement, if any, will lie entirely with the Organizing Committee and not with the Institute or laboratory concerned. In no case will a candidate be accepted as a replacement unless he or she has already applied to attend the School and the Organizing Committee has had the opportunity to examine his or her application.

14. Address of the School

2004 European School of High-Energy Physics
Hotel S'Agaró Mar
Cami de la Caleta, s/n
Platja de Sant Pol - S'Agaró - Girona
17248 Sant Feliu de Guixols
Telephone: (+34) 972 32 11 40
Fax (+34) 972 82 16 19
Email : sagaromar@ghthotels.com

Danielle Métral
CERN Schools of Physics
CERN/DSU
CH-1211 GENEVA 23
Switzerland
Tatyana Donskova
International Department
Joint Institute for Nuclear Research
RU-141980 Dubna, Moscow Region
Russia
Tel:   +41 22 767 9141 Tel:   +7 09621 63448 
Fax:   +41 22 782 30 11 Fax:   +7 09621 65599 
E-mail: Physics.Schools@cern.ch E-mail: phs@jinr.ru

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